ProPM / process benefits
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    Process Benefits   Plan management     Scope Management   HR Management   Input / Output Menu        
    Process Inputs   Plan execution     Time Management   Communications Management   Input Menu        
    Tools and Techniques   Execute     Cost Management   Procurement Managment   Tool and Technique Menu        
    Process Outputs   Monitor and Control     Risk Management   Stakeholder Managment   Output Menu        
Monitor and Control Project Work     Develop Project Management Plan   Direct and Manage Project Work     k   Develop Project Charter   Close Project or Phase     Perform Integrated Change Control  
A holistic view over all phases and knowledge areas allows stakeholders to understand;
*  Current state of the project
*  Steps being taken
*  Scope, schedule & budget forecasts
    The project mgmt. plan provides, for team reference, one single, central document that defines the basis of all project work. All subsidiary plans are included. Developed only via integrated change control process.   One single platform for the overall mgmt. of project work. From here, the project manager coordinates all 47 processes like a symphony conductor orchestrates all symphonic instruments simultaneously.         Direct way for sr. mgmt. to formally accept, sign & commit to the project;
* Project boundaries and start well defined
* Creation of a formal record of the project
  The close process and activities achieve the formalities of closing and ending all project work;
*  Lessons learned
* Release of organizational resources to pursue new endeavors
    Ensures changes within proj. documented & considered;
*  In an integrated fashion
*  Reduces risk of making changes without analyzing impact to project objectives or plans
Control Scope     Plan Scope Management   Collect Requirements     Define Scope   Create WBS         Validate Scope  
Done to ensure scope is observed and maintained throughout the project.
*  Uncontrolled expansion of scope is called, 'scope creep:' where scope does change, but no updates are made to time, cost or resources.
    Done because the scope mgmt. plan helps reduce the risk of scope creep. The scope mgmt. plan provides documented guidance and direction on how the scope is to be managed by the project team throughout the project.   Requirements collected from stakeholders provide the core input, foundation and corner stones for;

*  Eventually defining & managing the project scope  
*  Including the product scope
    Defining the scope transforms collected requirements into a formal scope definition specifying boundaries of which collected requirements are included or excluded from the final definition. Proj. team and stakeholders are clearly informed.   Transforms scope definition into a structured vision of what the proj. must deliver. The WBS is a hierarchical decomposition of total work to be done by project team;
* To accomplish project objectives
*  To create the required deliverables
        This process formalizes client acceptance of completed project deliverables;
* Brings objectivity to acceptance process
* Increases chances of acceptance by validating each deliverable
Control Schedule     Plan Schedule Management   Define Activities     Sequence Activities   Estimate Activity Resources   Estimate Activity Durations     Develop Schedule   I
By regularly controlling the project schedule we are able to recognize deviations from the planned schedule and take actions;
*  Preventive actions
* Corrective actions

Leads to reduction in project risk.

    Planning schedule mgmt. provides documented guidance and direction on how the project schedule will be managed throughout the project. All tools, techniques, processes and required software are outlined for project team.   Defining activities transforms the work packages from the Create WBS process into activities;
*  These activities provide a basis for all project work, regarding;
        *  Estimating
        *  Scheduling
        *  Monitoring
        *  Controlling
    Sequencing activities transforms the raw list of activities from the Define Activities process into a logical sequence of activities;
*  To obtain the greatest work/asset efficiency possible.
*  Within all project constraints; time, cost, quality etc.
  Activity resource estimation examines the sequenced activities list and, for every activity, identifies the type, quantity and characteristics of resources required to complete the activity. This process leads to more accurate cost & duration estimates.   Activity duration estimation examines the activity resources required and for every resource, documents an estimate of the amount of time each activity will take to complete.
*  One of the key inputs to Develop Schedule process.
    Sequenced and durated activities are entered into powerful scheduling software;
*  Schedule activities, durations, resource availabilities & logical relationships
*  Allows for adjustable model with fluid updates for all planned activity completion dates
Control Costs     Plan Cost Management   Estimate Costs     Determine Budget   I            
Provides the means to recognize variance from the cost plan: In order to take corrective action and minimize risk.
The key to effective cost control is;
*  Mgmt of approved cost baseline
*  Mgmt of the changes to that baseline.
    Planning cost mgmt. documents and provides guidance and direction on how project costs will be managed throughout the project. Tools, techniques & processes are described in the cost mgmt. plan & any changes must be approved via the integrated change control process.   An iterative process. Determine and know at all times, total cost required to complete project work. Key component of, and assurance that, earned value management is the primary form of cost analysis defined in the cost management plan.     Done to aggregate activity cost estimates up into a total cost baseline. Having a well documented baseline is crucial in order to monitor and control costs.                
Control Risks     Plan Risk Management   Identify Risks     Perform Qualitative Risk Analysis   Perform Quantitative Risk Analysis   Plan Risk Responses     I  
Controlling risk Improves the efficiency of the risk mgmt. strategy throughout the project life cycle. By controlling risks, risk response is always optimized.     Planning risk mgmt. ensures that the effort and resources put into risk mgmt. are commensurate with;
*  The actual risk
*  The importance of the project to the organization 
  The identification and documentation of new & existing risks, specifically to scope, schedule and cost plans; informs the project team and provides an ability to anticipate and analyze the impact of potential future events.     Qualitative risk analysis organizes identified risks, thus reducing the level of uncertainty about total risk. Qualitative analysis thereby helps the project team focus on high priority risks.   Quantitative risk analysis further analyzes high priority risks from qualitative analysis. Quantitative analysis further reduces total risk uncertainty by adding a firm numerical component to decision making.   Planning risk responses addresses risk in order of priority. Planning risk reponses assigns responsibility & allocates resources and activities, as needed, into project scope, schedule and budget.          
Control Quality     Plan Quality Management   Perform Quality Assurance     I                
1) Identify causes of poor processes or product quality & recommend / take action to eliminate them.
2) Validate that product deliverables & work meet requirements specified by stakeholders for final acceptance.
    Planning quality mgmt. provides the project team with guidance & direction on how quality will be managed & validated throughout the project. The process is thoroughly described and subject to change control.   Performing quality assurance facilitates the improvement of process quality, primarily via the process improvement plan; a required component of the project mgmt. plan and output of planning quality.                      
      Plan HR Management   Acquire Project Team     Develop Project Team   Manage Project Team   I        
      Planning HR mgmt. establishes and documents for team;
*  Roles and responsibilities
*  Project org charts
*  Staffing mgmt. plan (Including the timetable for staff acquisition & release)
  The acquire project team process guides team selection where project success is guiding principle. The process assigns responsibility for obtaining a successful team.     Team development has many benefits; improved teamwork, enhanced people skills & competencies (also technical), motivated staff, reduced turnover, and improved overall project performance.   Team management influences team behavior and appraises team member performance. Team mgmt. also manages conflict and resolves issues.            
Control Communications     Plan Communications Management   Manage Communications     I                
Controlling communications ensures an optimal information flow among all communication participants;
*  At any moment in time
    Planning communications identifies and documents the approach to communicate most effectively and efficiently with stakeholders.   Managing communications enables an efficient communications flow between project stakeholders.                      
Control Procurements     Plan Procurement Management   Conduct Procurements     Close Procurements   I            
Procurement control ensures both seller and buyer performance meets procurement requirements;
*  According to the terms of the legal agreement
    Planning procurement determines whether to acquire outside support (if so)
*  What to acquire
*  How to acquire it
*  How much is needed
*  When to acquire it
  The process of conducting procurements aligns Internal & external stakeholder expectations;
*  Through established agreements
    Closing procurements officially documents all agreements and related documentation for future reference.                
Control Stakeholder Engagement     Plan Stakeholder Management   Manage Stakeholder Engagement     Identify Stakeholders   I            
Stakeholder engagement is controlled to maintain or increase; the efficiency & effectiveness of stakeholder engagement activities;
*  As the proj. evolves
*  As proj. environment changes
    Planning stakeholder mgmt. provides a clear, actionable plan to interact with project stakeholders;
*  To support the project's interests
  Managing stakeholder engagement allows the project manager to significantly increase the chance of project success by;
*  Increasing stakeholder support
*  Decreasing stakeholder resistance
    The stakeholder identification process allows a project manager to identify and prioritize focus for each stakeholder or group of stakeholders.                
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